1. Call to Order by Chairman Formey
2. Approve Minutes of Previous Meeting ~ February 3, 2010
3. Recognition of Visitors
4. Presentation of First in Service Award & 5-Year Ambassador Award ~ Carolyn Hilten
5. Presentation of Employee Awards ~ Robert Thompson 5 Years
Patrick Graham 25 Years

6. Announcement of Promotions & Title Changes
                                    Previous Title                                                New Title
Greg Kelly              Director of Operations                                   Assistant Executive Director
Bernard Wright       Ass’t Dir Operations                                       Director of Operations
Lenard Robinson    Systems Manage                                          Landside Operations Manager
Jim Cotoulas          Building Foreman                                           Facilities Manager
George Miller        Lead Grounds Technician                            Grounds Manager

CONTRACTS AND AGREEMENTS
7. Ratify Approval of Comfort Letter for Sale of Comfort Suites to Crossroads Pointe, LLC. Closing took place on February 12 and advance approval was received from Commission members on February 4th in order to not delay the closing. Executive Director Graham requested affirmation of the Commission’s approval to ratify the advance approval of the Comfort Letter.

8. Ratify Approval of Invoice Payment to City of Savannah $31,587.35. The City incurred costs of $31,587.35 from various companies associated with the recovery and clean-up of this fuel issue, and additional man-hours of their own work force which they absorbed. Executive Director Graham requested affirmation of the Commission’s approval to ratify the advance approval of the payment in the amount of $31,587.35.

9. Approve Consultant Agreement with TranSystems for NTE $98,011 for Architectural and Engineering Services for Entrance Canopy Modifications. Modifications will be made to the existing canopies on the second level extending the width to cover more of the drive. The expansion of the canopy will allow cars to pull up to the curb with the car under full cover. The existing canopy will be extended approximately 8’ in width, and, in addition, the curbside canopy will be extended approximately 72 feet at each end of the existing canopy. This expansion will be the full width of the revised canopy.

10. Approve Contract with Wetland Technologies, Inc. in the amount NTE $200,000. Request approval of a contract with Wetland Technologies, Inc. (which was approved by City Council on February 25th) in the amount NTE $200,000 to purchase 30-40 credits of wetland mitigation from an existing approved mitigation bank servicing the lower Savannah River Basin (HUC03060109). City of Savannah Bid No. 10.002

11. Request Approval of a Contract with Collins Construction Services, Inc. in the Amount of $1,247,000. The existing South Rental Car Canopies were never completed due to the fact that the original Air Traffic Control Tower (ATCT) occupied the area. This construction will complete the final row of rental car canopies constructed in 2001 and will increase the rental car agency’s covered spaces by 106. In addition to the covered spaces, 54 uncovered spaces will be available for general use by the Airport or rental car agencies. This project will be funded by Customer Facility Charges (CFCs). City of Savannah Bid No. 10.0010-2-23. Bidders were:

Collins Construction Services, Inc., Savannah, GA $1,247,000
Choate Construction Company, Pooler, GA $1,260,585
The Pinyan Company, Savannah, GA $1,389,000
Pioneer Construction, Inc., Savannah, GA $1,398,500
JTVS Builders, Savannah, GA $1,419,106
Keith Ray Construction, Inc., Savannah, GA $1,440,000
Dabbs-Williams General Contractors, Statesboro, GA $1,449,000
Sierra Design Build, Savannah, GA $1,522,300
Lavender & Associates, Inc., Statesboro, GA $1,569,000
RK General Contracting, LLC, Lexington, SC $1,573,500
Mahany Construction Co., Inc., Savannah, GA $1,880,000
LJ, Inc., Columbia, SC $2,136,000

12. ** Will delete if no agreements are rec’d by Tuesday afternoon **
Execute New Airline Lease & Operating Agreement. The five primary air carriers at this Airport have each been provided with new Airline Lease and Operating Agreements that are based on a fixed rent rather than the previous calculations whereby signatory airlines held the power to control rental rate increases and airport improvements. The new agreements, which were sent out in early December and will all have an initial starting term date of January 1, 2010, are weighted toward a 5-year term, but the primary airlines (Delta, Continental, American Eagle, United and US Air) can opt for an initial 3-year term. _________ Airlines has executed their agreement and is requesting Commission approval for a __-year term. Rental rates for terminal space will be $48.50 psf for calendar year 2010 and will increase incrementally over the 5-year term period.

13. Execute and Approve Assignment & Assumption of Land Lease for Dollar Rent A Car to ILM Transportation, Inc. As part of the transfer of the Dollar Rent A Car franchise to ILM Transportation, an Assignment and Assumption of the land lease for the service center formerly owned by Dollar Rent A Car has been requested. This Assignment will transfer the service center and leased land (approximately 1.01 acres) to ILM Transportation. The rent for the parcel is $8,807.20 per year ($733.93 per month). The original Lessee will not be released from any obligations of the original Land Lease.

14. Execute and Approve Assignment & Assumption Agreement for Golf Associates, LLC to Gallea Golf Properties, LLC. The original Lessee will not be released from any obligations of the original Land Lease.

15. Approve Participation in CVB Advertising Campaign $60,000. The Savannah Convention and Visitor's Bureau has entered into an agreement with Travelocity for a Spring/Summer co-op advertising campaign. The campaign will highlight Savannah/Hilton Head International and will be marketed to our nonstop destinations. The CVB has found that their Travelocity partnership is one of the highest ROI expenditures with the last co-op bringing in an estimated $54 to $1 return on investment. SAC staff will work with the CVB to ensure the ad pages will help promote air travel as well as promoting Savannah as a destination. Final arrangements are in process but the campaign will run from 4 to 6 months. The total cost of the Travelocity co-op is $120,000 and Staff is requesting approval for $60,000 to partner with the CVB.
16. Approve Extension of Agreement with BB & T Bank. Staff recommends that we extend the term of Agreement with BB & T Bank at the same or lower rates and conditions for an additional two years (through December 31, 2012), and that future banking agreements be negotiated for five-year terms instead of three-year terms.

MISCELLANEOUS

17. Calendar of Approaching Events April 7 ~ 9 AM SAC Meeting
April 11–13 ~ ACI Board Members &
Commissioners Conference
May 5 ~ 9 AM SAC Meeting
June 2 ~ 9 AM SAC Meeting
18. Executive Session
19. Adjourn

 1.        Call to Order by Chairman Formey

 2.        Approve Minutes of Previous Meeting ~ January 20, 2010

 3.        Recognition of Visitors

 4.        Presentation of First in Service Award ~ Shirley Lawrence (Delta Air Lines)

 5.            Approve Supplemental Agreement with URS Corporation Southern for NTE $1,936,346 for Engineering Services for the North Development Environmental Assessment, Relocate Gulfstream Road, Construct Taxiway H, Extend Taxiway A, and Construct New Airfield Electrical Vault. There is continued demand for hangar sites and sites for other aviation-related development, but we have no more vacant property on the existing airfield. These engineering services NTE $1,936,346 will include: the preparation of an Environmental Assessment as required by the Federal Aviation Administration for the development of the vacant property north of the terminal; and for the preparation of construction plans, specifications, reports, permitting, and related services for the construction of the Relocation of Gulfstream Road (with tunnel), Taxiway H, the northern extension of Taxiway A, and the construction of a new airfield electrical vault. Bid, award and construction phase services will be performed under a future authorization.

 6.            Approve Purchase of Wetlands Mitigation Credits for the North GA Development Area Project. Construction in the North General Aviation (GA) Development Area will require the filling of approximately 40 acres of wetlands per EPA regulations. To get a permit to fill wetlands requires mitigation for the filling by preserving/enhancing/creating wetlands on-site or buying and preserving off-site wetlands from an approved Mitigation Bank, this project will require 33 credits. The credits have been bid and will open on February 2. The low bidder and the bid will be announced at Wednesday’s meeting.

 7.            Execute Space Lease with United States Marine Corps. The Commission signed a lease agreement (in 2005) with the U.S. Marine Corps to furnish them with approximately 276 sf of space to be used as a Recruit Reception Center administrative office space, and to allow them joint use of the 943 sf break room on Level #2 as a collection point for the Marines. The original agreement was for five years, ending in January 2010. This agreement is an extension of the original agreement, with a new termination date of January 2, 2015. The Government is not charged any rent for the space and can terminate the lease at any time with 30 days notice.

 8.            Calendar of Approaching Events              

March 10     ~ 9 AM SAC Meeting                                                           

April 7         ~ 9 AM SAC Meeting

April11–13   ~ ACIBoard Members & Commissioners Conf

May 5           ~ 9 AM SAC Meeting

 9.            Executive Session

10.            Adjourn

1.       Call to Order by Chairman Formey

 2.       Observe Moment of Silence: Dr. Ida J. Gadsden

 3.       Approve Minutes of Previous Meeting ~ November 23, 2009

 4.       Recognition of Visitors

 5.       Presentation of First in Service Awards to Henry Blackwell & Terry Powell

 6.       Announce Winners of Security Incentive Awards

          Grand Prize $300     Octavious Youmans

          2^nd Prize       $200    Andrew Aarons

          3^rd Prize       $100     David Thompson

CONTRACTS AND AGREEMENTS

 7.       Execute Space Lease Agreement with Northrop Grumman. Northrop Grumman has approached the Commission with a request to lease approximately 3,045 square feet of space being vacated by DHL in the Air Cargo Building. They are requesting to lease Bay #3, at a monthly rental rate of $18,270 annually ($1,522.50 monthly). The initial lease term will commence November 1, 2009, and terminate October 31, 2011, with automatic annual renewals thereafter.

 8.       Execute Amendment #7 to Lease Agreement with Signature Flight Support for Fixed Base Operations. The airport wishes to set aside a parcel of property on the Southeast Quadrant for the purpose of a designated aircraft wash rack area for General Aviation. After much discussion, a parcel was carved out of a corner of the leased premises of Signature Flight Support. This amendment removes approximately 77,532.90 square feet from Signature’s leased premises. Signature’s rent will be reduced by (74,069.9 x $0.18) $13,332.58 annually ($1,111.05 monthly) for the improved area, and (3,463 square feet x $0.16) $554.08 annually ($46.17 monthly), for a total reduced rent of $13,886.64 annually ($1,157.22 per month).

November 23, 2009

 1.       Call to Order by Chairman Formey

 2.       Approve Minutes of Previous Meeting ~ October 21, 2009

 3.       Recognition of Visitors

 4.       Presentation of First in Service Award to Henry Blackwell

CONTRACTS AND AGREEMENTS

 5.       Execute Amendment # 7 to Lease Agreement with Signature Flight Support for Fixed Base Operations. The Staff wishes to set aside a parcel of property in the Southeast Quadrant for the purpose of a designated aircraft wash rack area for General Aviation. After much discussion, a parcel was carved out of a corner of the leased premises of Signature Flight Support. This amendment removes approximately 28,483.9 sf from Signature’s leased premises. In addition, through execution of this amendment, Signature agrees to allow free access to the wash rack area across their paved improved area.

6.        Execute Amendment #1 to Space Lease Agreement with DHL Express, Inc.          DHL is currently leasing 26,372.6 sf of warehouse space, 212 sf of office space, 41,115 sf of ramp space, and 13,109 sf of loading dock space at the Air Cargo Building. They have reduced their domestic operations and are requesting that their leased premises be reduced to 9,961 sf of warehouse space, 5,229 sf of loading dock, and 41,115 sf of ramp space, to be effective October 1, 2009. The new amendment will also change the term of their lease agreement from a month-to-month term to a fixed three-year term.

 7.       Execute Space Lease Agreement with Goodwill Industries of the Coastal Empire, Inc. Goodwill has approached us through a realtor requesting office space for a partnership program held with Gulfstream. Goodwill has requested to lease the first floor space of the Airport Business Center, formerly occupied by Sitel, for the purpose of a fabrication and assembly of aircraft parts, materials, equipment and furnishings and installation of aircraft insulation. They will lease 21,321.27 sf of space at a rate of $11 psf, resulting in $234,533.97 annually, or $19,544.50 monthly. The lease will begin on execution with an initial three-year term with automatic annual renewals thereafter. A 3% real estate commission fee will be paid monthly to the realtor ($586.34) for the first five years of the agreement, provided Goodwill continues to operate in partnership with Gulfstream. Goodwill has the right to terminate the lease with 60 days notice in the event the collaboration effort with Gulfstream is terminated.

 8.       Execute Amendment #1 to New Master Lease Agreement with HMS Host. Host has requested permission to remove Wolfgang Puck kiosk from leased premises. This amendment reduces their leased space by 43 sf, and became effective September 23, 2009.

 9.       Execute Supplemental Agreement #4 to Space Lease Agreement with Federal Aviation Administration (MISO Office). The Space Lease Agreement for the 204 sf of office space occupied by the FAA’s Manufacturing Inspection Service Office (MISO) had terminated on September 30, 2009. This Supplemental Agreement will extend the lease for another year at the same rates and under the same conditions. FAA pays us $3,141.60 per year ($261.80 monthly) for this office space.

10.      Execute Amendment #1 to Management Agreement with Clear Channel Interspace Advertising, Inc.

11.      Approve Consultant Agreement with TranSystems for NTE $51,689 for Architectural and Engineering Services for Additional Valet Parking Canopies. Modifications will be made to the south rental car canopies to cover an additional 12-16 valet return parking spaces to accommodate increasing demand. This will involve expansion of the existing single-sided canopy at the South Rental Car lot. This expansion would extend 120’ to 160’ plus-or-minus giving the valet parking an additional 12-16 parking spaces. This will also require expanding the grade level entrance drive, modifying manholes, and adjusting the existing pavement to provide for adequate drainage. John Ruth of TranSystems is the airport’s consultant architect for this five-year period. This proposal is NTE $51,689. Budget amount $55,000.

12.      Approve Support Letter for Mitsubishi Foreign Trade Zone Application. Mitsubishi Power Systems (MPS) is requesting a Grantee support letter for their application to operate a Foreign Trade Zone in the Georgia Ports Authority/Savannah Economic Development Authority Super Site on Dean Forest Road and I-16. Annual fees will be paid to the Commission while the site is in operation.

13.      Approve Assignment from Yashraj, Inc. dba Comfort Inn & Suites to Crossroads Pointe, LLC.

MISCELLANEOUS

14.      Airport Affairs Committee Update

15.      Calendar of Approaching Events              December 11 ~ 10 AM Budget Workshop

December 16 ~ 10 AM SAC Meeting *

December 16 ~ Holiday Party

                                                                      January 20               ~ 9 AM SAC Meeting

                                                                      February 17    ~ 9 AM SAC Meeting

April 11 – 13 ~ ACI Board Members &

                                                                                            Commissioners Conference

16.      Executive Session

17.      Adjourn

* Request time change